ROLE PURPOSE

To assist with the control, planning and allocation of heavy cranes.  Monitor effective utilisation and ensure adequate equipment and manning levels to service all projects, including line management and succession planning.

ACCOUNTABILITIES

·      Project Administration: Manage administrative tasks related to heavy cranes, ensuring all operator/ vehicle passes and site inductions are valid and recorded in line with customer, site-specific, and RAMS requirements.

·      Stakeholder Coordination: Maintain regular communication with operations team to ensure alignment with customer expectations and the latest site-specific requirements.

·      Job Tracking & Invoicing: Accurately record all job changes and delays, ensuring timely updates for invoicing and job closure.

·      Job Pack Management: Compile and distribute operator job packs with up-to-date customer/site-specific RAMS and relevant documentation.

·      Purchase Order Management: Raise and manage purchase orders, ensuring extensions are actioned in line with job scope changes to prevent unexpected invoices.

·      Product & Service Knowledge: Maintain a working knowledge of heavy crane fleet to support operational activities and customer interactions.

·      Logistics Support: Coordinate bookings for accommodation, medicals, training, and inductions for operators.

·      Customer & Internal Liaison: Act as a professional point of contact for both internal teams and external clients; ability to collate quotations/budgets with support from the operations team.

·      Operational & Compliance Support: Assist the operations team with maintaining full vehicle and crane compliance, including:

–     Monitoring van servicing intervals and crane service schedules

–     Tracking and confirming completion of daily and weekly vehicle/crane checks

–     Liaising with drivers to ensure compliance with all inspection and servicing requirements

–     Ensuring thorough examinations of cranes are completed and documented on time

Other role responsibilities:

To be an active member of the Project Delivery Team, giving open and honest support and feedback to others in the team.

General responsibilities:

1.    To support the delivery of Osprey’s vision and values as part of your day-to-day work.

2.    To comply with Osprey’s management systems as required within your area of responsibility.

3.    To be responsible for the health, safety and environmental aspects affecting self, employees and activities under your control.

4.    Any other duties that the company may reasonably require the individual to undertake.

Osprey’s Promise

You will be supported by your line manager through supervision and support, listening, training and development, and the best resources that we are able to provide to help you give your best.

WHAT YOU’LL NEED TO SUCCEED

·      5 GCSEs or equivalent in any subject area, including English and Maths.

·      Experience in an operations or administrative support role, ideally within transport, logistics, construction or heavy equipment industries.

·      Experience with lifting, crane operations and transport.

·      Familiarity with vehicle and equipment compliance requirements (e.g. servicing schedules, daily/weekly checks, LOLER, PUWER regulations).

·      Good understanding of health and safety procedures in an industrial or site-based environment.

·      Strong customer focus with an understanding of customer relationships and business process.

·      IT literate and familiar with Microsoft Office products, particularly PowerPoint, Excel and Word.

·      Use of CAD.

·      Ability to communicate at all levels, both in verbal and written form.

·      Excellent time management skills.

·      Good organisation skills with excellent attention to detail.

·      Adaptable, flexible and resilient to change.

·      Highly organised and able to prioritise a busy workload.

·      Ability to use own initiative for problem-solving.

·      A team player with a pro-active and 'can-do' attitude.

·      Ability to build effective working relationships and collaborate across all levels of the business.

WORKING CONDITIONS

·      This role is based in the Mansfield office and Osprey offers a flexible/hybrid working environment.

Please note, if you are required to drive company vehicles as part of your role, you must hold a full clean UK driving licence. You must also hold a valid right to work within the UK.

BENEFITS

A competitive salary, depending on experience, plus excellent benefits. The role offers an opportunity to join an organisation committed to supporting its employees.  In addition to your basic salary, you will receive the following benefits:

–      25 days’ annual leave, plus 8 bank holidays

–      Site working overtime as and when required to fulfil requirements of the role

–      Enhanced employer pension contributions and salary sacrifice schemes

–      Private medical insurance

–      Income protection insurance

–      Life insurance cover

–      Performance-related pay scheme

–      Enhanced parental leave benefits

–      Flexible/hybrid working environment

–      Cycle to work scheme

–      Family friendly policies 

–      Access to our Employee Assistance Programme

–      Get Active from Aviva - Gym Discounts up to 40% off

–      Support your career development through our Success Management Process

Please note the above may vary depending on the role that you are applying for.