Part-time Police Records Clerk

Job Application Form

Part-time Police Records Clerk, Woodburn, $18.90 - $26.34

Employment Type

Part Time

Application Start Date

11-14-2025

Application End Date

12-15-2025

Location

Woodburn

State/County

Zip Code

97071

Country

United States

Work Style

On-site

Industry

Government and military

Experience

1 year

Education

High School of GED

Description

Job Summary

The City of Woodburn Police Department is looking for a part-time Police Records Clerk to work in the Support Services Division. Police Records Clerk’s process and maintain various records in police records computer systems, while performing reception services to the general public, and other administrative duties as assigned.

This is a part-time position, four (4) days a week between Monday-Friday, from 10:00am to 2:00pm. Option of a 5^th shift during the work week from 10:00am to 1:30pm.

Examples of Work

Process police records in a thorough, accurate, and timely manner; including data entry and routing reports to other agencies while maintaining security, privacy, and confidentiality of police records.
Determine correct coding of an incident based on established criteria and procedures.
Provide front counter reception work; respond to a variety of inquiries concerning police records information.
Release police records according to public records laws and established procedures.
Perform accurate handling of money to receive payment at reception counter.
Enter information on lost, stolen, or recovered property and missing persons into state and national databases.
Occasionally assist Evidence Technicians when the need arises.

Minimum Qualifications
High School Diploma or G.E.D. and additional training in the clerical or business field, and a minimum of one year of clerical experience involving accurate and confidential data entry and computer operation in a busy office setting, or a combination of training, education, and experience that is equivalent to the employment standard listed above and that provides the required knowledge and abilities.

Other Requirements:

Must pass criminal background check necessary to obtain Criminal Justice Information System clearance and Law Enforcement Data System certification within 30 days of hire. Clearance must be maintained throughout employment.
Must pass the pre-employment drug test.
Must pass the pre-employment background check.
Employees may be required to apply/retain Notary Commissions after appointment,

Preferred Qualifications

Prior experience in law enforcement field
Bilingual in English/Spanish

Per Oregon Revised Statutes 408.225 and 408.230, the City of Woodburn grants preference in hiring and promotion of veterans and disabled veterans as defined by state law. If you are eligible and wish to claim Veterans' preference points, please indicate so on your application. Please note that you need to submit documentation of your eligibility at the time of your application.

· City of Woodburn is an Equal Employment Opportunity Employer

· Women, veterans, and minorities are encouraged to apply

For AFSCME benefits:

https://www.intranet.woodburn-or.gov/sites/default/files/fileattachments/human_resources/page/12362/afscme_benefit_summary.pdf

For WPA benefits:

https://www.intranet.woodburn-or.gov/sites/default/files/fileattachments/human_resources/page/12363/wpa_benefit_summary.pdf

For Unrepresented benefits:

https://www.intranet.woodburn-or.gov/sites/default/files/fileattachments/human_resources/page/12363/non-rep_benefit_summary_.pdf

Personal Information

First Name *

Last Name *

Email *

Mobile Number *

Source

Your Education

Address Line 1

Address Line 2

City

State/County

Postcode

Professional Information

Current Job Title

Availability Date

Notice Period

Referred By

Note

Voluntary Questions

The purpose of the following questions is to provide us with statistics needed to evaluate our recruitment program as well as to prepare statistical reports required by Federal, State and local agencies.

Do you have a disability

How did you hear about this job?

Are you at least 18 years old?

Please designate your gender

Please select your race

If you are a veteran and would like to be given Veteran Preference Points, you must attach your DD214 or DD215 to your application, with the social security number redacted. This document must show the character of service. Would you like to claim Veteran's preference in public employment for this recruitment?

References

Please list 1 reference you wish to include (Personal/Professional). Please include: Name, title/relationship to you, phone number, and email. * Required

Please list another reference you wish to include (Personal/Professional). Please include: Name, title/relationship to you, phone number, and email. * Required

APPLICATION QUESTIONS

Can you after employment, submit proof of your legal Right to Work in the United States? * Required

Have you ever been discharged or asked to resign from any employment? * Required

If yes, please explain fully as to the details of the discharge. If no, please put N/A in this section in order to continue. * Required

Have you ever been employed by the City of Woodburn? * Required

If you have been previously employed by the City of Woodburn please provide details of that employment. If no, please put N/A in this section in order to continue. * Required

Are you related to any City employee or City official? * Required

Please let us know who you are related to any City of Woodburn employee or elected official. If you are not related to a City employee or a City official, please put N/A in this section in order to continue. * Required

Do you understand that you must pass a pre-employment drug test, criminal background check, and obtain a Criminal Justice Information System clearance and Law Enforcement Data System certification within 30 days of hire? * Required

Do you understand that you may be required to obtain/retain Notary Commissions after hire? * Required

Other Attachment

Upload CV/Resume*

* PDF format preferred. To upload multiple files, select all at once (Hold CTRL or SHIFT when selecting)

Privacy Declaration

I hereby certify that every statement I have made anywhere in this application is true and complete to the best of my knowledge. I understand that misrepresentations or omission of facts called for in this application, is cause for cancelation of the application and/or dismissal from employment. I authorize this employer, City of Woodburn, to make any necessary and appropriate investigations to verify the information contained herein. By submitting my application, I declare I have read and understand the above information.

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Job Application Form