Systems Administrator

Job Application Form

Systems Administrator, London, £35,000.00

Employment Type

Full Time, Permanent

Application Start Date

21-08-2025

Application End Date

09-09-2025

Reports Into

Head of IT

Start Date

Immediate

Location

London

State/County

Greater London

Zip Code

W1B 5SE

Country

United Kingdom

Work Style

Hybrid

Industry

Real estate/property management

Experience

Minimum 1 year experience in a similar role

Education

GCSE standard or equivalent

Description

At Host, we don’t just provide student accommodation – we create thriving communities where students can feel happy, safe and supported throughout their university journey. Our mission? To be the best - and that starts with hiring brilliant people like you!

We are on the lookout for a brand new Systems Administrator to join our Central IT & Systems Team, based in London (hybrid).

This is a full time position of 40 hours per week, Monday to Friday between the hours of 09:00am and 17:30pm. The role offers a salary of £35,000.00, reflective of experience and responsibilities.

Why Join Us?

We’re growing fast, but we’re not about just filling rooms – we’re about creating homes. Our team is passionate, open and driven by our values: Happy, Open, Secure and Trusted. We genuinely care about our people and our students and we want a Marketing Executive who shares our enthusiasm for building exceptional experiences.

As our Systems Administrator, you’ll take ownership of our core Property Management System (PMS) and associated business software ensuring it runs smoothly, is used effectively, and continues to evolve with the business.

What You’ll Be Doing

You’ll be the go-to person for system support, troubleshooting, integrations, and optimisation, working closely with internal teams and external partners. By keeping our systems running efficiently and accurately, you’ll play a vital role in supporting operations across our entire portfolio. Your role will include:

Acting as the first point of contact for PMS and business software queries

Troubleshooting and resolving system issues with minimal disruption

Manage user accounts, permissions, and configurations

Monitor and maintain data quality, ensuring accuracy and compliance

Support system integrations with finance, CRM, access control, and marketing platforms

Contribute to system upgrades, testing, and new feature rollouts

Deliver training, user guides, and best practice support for teams

Partner with operations and central teams to translate business needs into system solutions

Collaborate with external vendors to resolve issues and enhance functionality

Who We’re Looking For
We need someone who is both technically capable and highly collaborative. Ideally, you’ll bring:

Experience with Property Management Systems (PMS), ideally in a PBSA or Co-Living environment

Strong analytical and problem-solving skills

Excellent communication skills to bridge technical and non-technical teams

Ability to prioritise, meet deadlines, and manage multiple tasks independently

Understanding of IT security principles (desirable)

Knowledge of programming, databases, or PowerBI (desirable)

A proactive, detail-oriented, and positive attitude

Willingness to travel occasionally across the UK

What’s in It for You?

At Host, we know that happy teams create the best student experiences. Here’s what you’ll get in return:

Career growth – we invest in training and development to help you reach your potential.

A great work culture – friendly, supportive and built on trust.

A role with purpose – making a real difference in students’ lives.

Competitive salary & benefits – because great work deserves great rewards.

Benefits include:

25 days holiday plus bank holidays (pro-rata for part time staff)

Extra day off on your Birthday

Extra day off annually for volunteering

Life insurance

Access to our Employee Assistance Programme

Plus, all the standard stuff like a pension & cycle to work scheme

Ready to Make an Impact?

If you’re passionate about keeping systems running smoothly, love solving technical challenges, and want to be part of a team that’s genuinely making a difference, we’d love to hear from you.

At Host, we celebrate diversity and are committed to creating an inclusive environment where everyone can thrive. We welcome applications from all backgrounds and communities and are happy to discuss any reasonable adjustments to support you.

If you're ready to be part of a team that puts students first and creates places they can call home, we’d love to hear from you!

Apply today and be part of something special at Host.

Downloads

Systems Administrator Job Description.pdf

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Privacy Declaration

By submitting this application, I confirm that the information provided is accurate, complete and up to date. I understand that providing false or misleading information may result in the rejection of my application or termination of my contract if discovered at a later stage.

Data Protection and GDPR Compliance

In accordance with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018, I acknowledge and agree to the following:

1. Data Collection & Processing

The information provided in this application form will be used for the purposes of assessing my eligibility, processing my application and managing my engagement if successful.
My personal data may be used for identity verification, background checks (where applicable), and compliance with legal and regulatory requirements.

2. Data Sharing

My personal data may be shared with relevant departments within the organisation and, where necessary, with third-party service providers or regulatory bodies in compliance with data protection laws.
Data will not be shared with unauthorised third parties without my explicit consent, unless required by law.

3. Data Retention

My personal data will be retained only for as long as necessary for the stated purposes, in line with legal, regulatory and operational requirements.
After the retention period, my data will be securely deleted or anonymised.

4. Rights Under GDPR

I have the right to request access, correction or deletion of my personal data.
I can object to the processing of my data or request restriction of processing under certain circumstances.
I have the right to withdraw my consent at any time, where applicable, without affecting the lawfulness of processing before withdrawal.
I can contact the Data Protection Officer at Host for any concerns or to exercise my rights by emailing privacy@host-students.com.

By submitting this form electronically, I confirm that I have read, understood, and agree to the terms outlined above.