We're looking for an Office Executive to join the team!

About Magnetic

Magnetic is the UK’s leading innovation and digital design studio. We work alongside startups, governments and organisations in the UK and internationally to create products, services and strategies, enabling transformation and growth. Our purpose is to design better futures, and we do this by helping people and businesses innovate. Over the last ten years, our partners have included Waitrose, Essex and Dorset Councils, Bupa, Mars Wrigley, Innovate UK, Google, Fulham Football Club and Save The Children.

About the Newton Group

In 2024, Magnetic was acquired by the Newton Group, which now includes three businesses: Newton Consulting, Magnetic and Xantura which together have 600+ employees. Xantura uses data and analytics to help public services better support residents and communities. The largest organisation in the Group is Newton Consulting, who partners with organisations across healthcare, government, retail, defence, and infrastructure, focusing on turning strategic goals into real-world outcomes. Often working behind the scenes, they play a key role in large-scale, multimillion-pound change and transformation programmes to deliver meaningful and measurable results. All three businesses in the Newton Group share a commitment to delivering real impact, value, and together achieve breakthrough solutions for our partners and communities.

We’re at an exciting moment in our journey, as this is the first time that all three brands in the Newton Group will have offices under one roof, at 9 Marshalsea Road, where the Magnetic studio is already based on floors 3 and 4. 

This new role will be central to the smooth operation of the building, supporting the Studio Manager in developing a stellar brand and client experience within the space for all Group companies. This person will be the beating heart of our space – equal parts host, organiser, and problem-solver. They will be the face that greets every guest with warmth and professionalism, and the person who keeps everything ticking smoothly behind the scenes. As such, this role will be based at 9MR five days a week.

What will I be doing?

• Day-to-day Office operations – Help keep the Office and Studio environment welcoming, functional, and inspiring for the Group across all floors – everything from coordinating maintenance to snack selection. (On occasion, there may be some lifting and shifting required.
• Concierge duties – Warmly greet all guests, clients, and collaborators, ensuring meeting rooms are prepped and presentable.
• Manage booking systems – Own the meeting room calendars, ensuring efficient use of space and seamless scheduling.
• Stock management – Keep supplies topped up and running without a hitch, from snacks to stationery.
• Logistics support – Be the engine behind the scenes for workshops, team off-sites, and external events – from materials to transport and setup.
• Health and Safety - Support the Studio Manager in maintaining a safe, healthy, and compliant working environment.
• Executive support – Provide ad-hoc PA-level assistance to Magnetic’s CEO, including managing travel, schedules, appointments, and occasional personal logistics.
• Brand ambassador – Represent both Newton Group & Magnetic brands with professionalism and flair – in every interaction, big or small.
• Champion continuous improvement – Seek out opportunities for us to improve, and make them happen – from tech set-up and systems to studio experience.
• CRM updates – Ensure guest and client interactions are accurately reflected in our CRM, supporting relationship-building across the business.

What are we looking for?

• This is a versatile, fast-paced environment, so you’ll need to be proactive, adaptable and quick-thinking.
• A team player with a positive can-do attitude.
• A self-starting problem solver who champions our values.
• Tech savvy and confident in coordinating calendars, travel arrangements and office logistics.
• Organisation of multiple moving pieces with attention to detail.
• Excellent written and verbal communication skills.
• Ability to flex working hours where needed for events or business demands.

We’re looking for people from all backgrounds. If you think you can bring something to the work described above, get in touch. It doesn’t matter what you studied, and if you did something interesting instead of going to university, we’d love to hear from you too.

What we offer

We make sure our team is well looked after with generous salaries and a great benefits package, which includes:

• Private Medical Insurance
• Dental Insurance
• Group Life Assurance
• Income protection
• Optical contributions
• Enhanced pension with employer contribution of up to 4% of your salary
• Membership in our profit share scheme
• Employee assistance programme
• Gender-neutral parental leave

In addition, to ensure that everyone has enough time to rest and recharge, we give all our employees:

• 25 days of annual leave per calendar year (increasing by a day for every two years served)
• 3-day Christmas shutdown period
• 8 bank holidays (please note these can be repurposed in line with your religious beliefs)
• An additional ‘Magnetic’ bank holiday day

We are committed to promoting a diverse and inclusive workplace - a place where we can all be ourselves. We offer a range of family-friendly, inclusive employment policies and flexible working arrangements.